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Terms of Reference
1.0 Definition
1.1 For the purposes of these terms of references (the Terms):
“Board” means the board of directors of the Company.
“Secretary of the Board” means the Secretary of the Board of the
Company.
“Directors” mean the members of the Board.
“Executive Directors” mean the executive directors of the Board.
“Independent Non-Executive Directors” mean the independent
non-executive directors of the Board.
“Non-Executive Directors” mean the non-executive directors of the
Board.
“Strategic Development Committee” or “Committee” means the strategic
Development committee established by the resolution of the Board in
accordance with clause 2 of these Terms.
“Senior Management” means the president, vice president, chief
financial officer, chief operation officer, Secretary of the Board
and any other officers of the Company appointed by the Board from
time to time.
2.0 Constitution
The Board hereby resolves to establish a committee of the Board to
be known as the Strategic Development Committee.
3.0 Membership
3.1 The Strategic Development Committee shall be appointed by the
Board from time to time from amongst the Directors and consist of
five Directors.
3.2 The chairman of the Strategic Development Committee (the
“Chairman”) shall be nominated by Chairman of the Board, or more
than half of the Independent Non-Executive Directors, or more than
one-third Directors, and elected by the Board.
3.3 Committee members shall have an obligation to keep all matters
discussed by the Committee confidential and cannot release any
related information to outsiders without the Committee’s permission.
4.0 Meetings
4.1 Regular meetings shall be held at least two times a year.
Meetings may also be convened by the Chairman of the Committee or
not less than two Committee members as and when required.
4.2 The quorum of the meeting shall be three (i.e., not less than
three Committee members). Each member shall have one vote. Any
decision made by the Committee shall require at least two-thirds of
the votes.
4.3 Fifteen days’ notice shall be given to all members before a
meeting (except for special circumstances). Agenda of Committee
meeting and accompanying meeting papers should be sent by the
Secretary of the Board to all Committee members at least 7 days
before the intended date of the meeting (except for special
circumstances).
4.4 Directors and Senior Management other than Committee members may
be invited to attend the meetings, if necessary.
4.5 The Secretary of the Board shall be the secretary of the
Strategic Development Committee.
5.0 Authority
5.1 The Strategic Development Committee is authorized by the Board
to discharge its duties within these Terms. It is authorized to seek
any relevant information it requires from the Senior Management who
is directed to co-operate with the Strategic Development Committee.
5.2 The Strategic Development Committee is authorized by the Board
to obtain outside independent professional advice and to secure the
attendance of outsiders with relevant experience and expertise if it
considers this necessary. The relevant expense shall be born by the
Company.
6.0 Duties
6.1 The duties of the Strategic Development Committee shall include:
A. To study and review the Company’s proposals on major projects
including investment, capital deployment, operation of assets and
financing plans, and to provide opinions thereon which shall be
approved by the Board regulated by the “Articles of Association of
the Company”;
B. To investigate, study out and review the Company’s long-term
development strategy including but not limited to product
development strategy, technology roadmap, market strategy,
investment strategy, sales strategy, talent strategy and to provide
proposals thereon;
C. To study and provide proposals on major issues that will affect
the Company’s development;
D. Other matters authorized by the Board.
6.2 The Strategic Development Committee shall submit reports to the
Board on the progress of their work and the report shall at least
include:
A. review and analysis of the actual progress of the Company’s major
strategic plans;
B. analysis and evaluation of the Company’s long-term development
and major investment plans;
C. other matters to be reported at the request of the Board.
7.0 Reporting Procedures
The Secretary of the Board shall circulate the minutes and reports
of the Committee meetings after approved and signed by members to
all members of the Board.
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